CHITTERING JUNIOR FOOTBALL CLUB
GENERAL COMMITTEE MEETING MINUTES 17th AUGUST 2015
1. Meeting Opened:
Meeting Opened at 7.20 pm
1.1. Present:
Kevin Smith (President), Austin Bailey (Vice-President), Lauren Wright (Secretary), Debbie Smith (Merchandise), Lisa Fretwell (Treasurer), Debbie Bailey (Canteen Manager), Kim Woodhouse (Year 7 Team Manager), Paul Coles (Year 5 Blue Team Manager), Belynda Coles (Registrar), Keren Portelli (Auskick Co-ordinator), Natarsha Day (Sponsorship/Fundraising), Joyce McKee
2. Apologies:
Jenni Parker (Year 10 Team Manager)
3. Previous Minutes:
Minutes of the General Meeting held on 27th July 2015 were approved by Kim Woodhouse and
Second by Paul Coles. These were accepted by all present Committee members and signed off
by President.
4. Matters Arising from Previous Minutes:
4.1 Refer to attached current Action List for ongoing duties for Committee Members.
5. President’s Report: (No written report attached)
- Kevin attended the Muchea Hall User’s Meeting and readdressed the concerns we had with the toilets and services with the Shire of Chittering. He has requested that they change the items in their Action List to be addressed in their budget allowances immediately rather than a TBA
- Kevin would like the Club to address the issue of the tiled floors in the Clubroom. This is a safety issue when it rains as the entrance becomes quite slippery. The tiles must stay due to the license requirements for the bar area but we could consider purchasing some matting
- Kevin raised the suggestion of the Club funding an awning for the entrance to the Clubrooms as per the above issue of the wet weather during our season causing safety concerns. This could be funded with a grant?
- Swan Districts would like to make some changes to the Year 8 teams and upwards to compete in the Central Conference as the Year 10’s are currently doing. The Committee discussed the pros and cons of this type of competition and agreed that it would be beneficial for our players to have a broader player base to compete against. The JCC will be holding another meeting which will allow everyone to vote. In the meantime Kevin will email Trevor Gosotti to confirm that CJFC are happy to join. Voted by Debbie Bailey and Second by Keren Portelli.
6. Treasurer’s Report: (No written report attached)
- The Club has received an anonymous donation of $1,000.00 for Sponsorship. Lisa suggested that we send out a general thank you in the hopes that the sponsor will come forward.
7. Registrar’s Report: (No written report attached)
8. Merchandise Report: (No written report attached)
9. Canteen Report: (Written report attached)
- 17,373.60 in shopping over the 2015 Season, $416.75 for umpiring, $34,110.27 banked.
- A total profit of $16,736.67 made
10. Sponsorship Report: (No written report attached)
- Tarsh has $500.00 to bank from the Fundraising chocolates. She is still awaiting payment of $350.00 from outstanding accounts.
11. Correspondence
- Letter from the Shire of Chittering for Travel Allowance. This letter states that the CJFC have been approved for $500.00 of travel via the Community Bus for the 2015/2016 financial year.
- Letter from the Shire of Chittering for Clinic Allowance. This letter states that the CJFC have been approved for $1,500.00 towards the Disability Football Clinic for the 2015/2016 financial year.
- Paul and Belynda Coles have received a Certificate of Appreciation and email from the remote community that the CJFC donated second hand equipment to.
- Letter from the Shire of Chittering inviting the CJFC to the official BMX track opening on 29/8/15.
12. Matters for Consideration:
12.1 Catering and preparation for the End of Year Wind-ups
Kevin has received a quote from Uncle Tony’s Pizza in Bullsbrook for pizza’s to be supplied and delivered in 2 orders for both the Junior and Youth Wind-ups. This will work out to approx. $15/pizza and the Committee agreed to purchase enough food to feed both players and siblings. Debbie Bailey to set up the coffee machine for free use by parents during both events.
12.2 Planning and discussion for the 2016 season
- We will need approximately 25 people attending the AGM to meet the requirements for a quorum. The financial records will need to be balanced but we will not be auditing them. There have been no nominations for positions received as yet.
- Kevin would like the Committee to look into other options for running the canteen for next season. This could involve tendering the operation of the canteen an outside party for profit or paying siblings to work in the canteen so that there are always sufficient numbers to run it smoothly.
12.3 General end of year
- The Cricket Club will commence their season shortly. The official changeover is on 16/9/15 and this will involve the cricket pitch being laid. Any further football training will need to work around this.
- The Committee has completed the vote counting for the Fairest and Best for the 2015 Season. The Executive Committee is still to decide upon the outcome of the Clubman of Year award.
13. General Business:
- Austin would like additional activities to be held for the Youth teams in the off season as previously discussed. This would involve a day trip to Moore River for any interested parties.
- Austin will speak with the Shire of Chittering about the hire or use of their portable movie screen in the hopes of using this as an event that would encourage players to join for next season
- Debbie Smith has received $12.25 from Alan Nairn for the refund from the phone bill that was previously held under the CJFC name
- So far Debbie Smith has received $2,300.00 in funds for the football photos with approximately $700.00 of that being profit
- Debbie Smith requires all coaches/team managers to return their coaches kits and keys to the Club. (see Action List)
- Debbie Bailey would like the Committee to consider adding an additional fryer to the canteen as the current kitchen set up is insufficient for the food preparation required. Pricing and measurements need to be taken before a decision can be made
- Debbie Bailey asked that a reminder needs to be sent out to coaches/team managers that the pads need to be removed from the posts after each game and the rooms locked up. (see Action list)
14. Next Meeting:
The Annual General Meeting (AGM) is to be held at Muchea Oval Clubrooms on 23rd August 2015 at 3pm. The next General Committee Meeting is to be advised.
15. Meeting Closed:
Closed at 8.26pm