Gisborne Soccer Club

Position Description – Registrar/Administrator

 

Registrar / Administrator

To manage and administer the club’s membership in an effective and efficient manner. This includes close liaison with Football Federation Victoria through the MyFootballClub database system.

• Develop and maintain strategies for the ongoing expansion of the membership base of the club.
• Develop proposal for membership fees and arrangements for the ensuing season for consideration by the General Committee.
• Liaise with team coaches and team managers to ensure all membership fees are collected in a timely and efficient manner.
• Provide the committee with recommendations for improvements to membership practices for consideration prior to the Annual General Meeting.
• Provide membership packages to all members, including life members.
• Ensure life members receive their memberships prior to the commencement of the season.
• Provide all members’ details to the Secretary to maintain the club database.
• Follow up with a reminder letter to those members from previous years, who have not renewed their membership.
• Understand FFV MyFootballClub system and attend ‘System Training’ session at the beginning of the season or as required by FFV or the club.
• Liaise with FFV as required to keep accurate club contact details (President, Secretary, Treasurer) using the MyFootballClub system.
• Implement Privacy Act regarding all membership information.
• Assist the club and FFV to promote and implement the self-registration option via MyFootballClub.
• Check club email address on a daily basis for updated Registration information.
• Process registrations via MyFootballClub as required for members (players, volunteers, coaches etc).
• Maintain member details as required by MyFootballClub. 
  

• The Registrar/Administrator reports to the President, Secretary, Treasurer and General Committee.
• Liaises with FFV Registration Team, Competitions Department and Finance Team.
• Will have a close relationship with team coaches and team managers.
  

• The Registrar/Administrator is accountable to the President, Secretary and Treasurer.

 The estimated time commitment required as the Registrar/Administrator is up to 2 hours per week. This will be increased at the beginning of the season.

• Computer literate in the various Microsoft applications.
• Good communication skills.
• Passionate about the club and dedicated to improving club practices.
• Well organised and able to work under pressure, especially at the beginning of the season.
• Financial skills/knowledge.
• Report writing skills for General Committee reports.
• Knowledge of the club membership packages and external requirements (FFV membership fees etc).