2019 AGM - State Fencing Centre 20th April 2020, 7:00pm
The Fencing Victoria board has decided to run its AGM, on the 20th of April, via technology, due to changing circumstances in the community.
As per section 36 of the constitution we are intending on using technology to allow people to be “present” at the meeting.
1. Nominations for the Fencing Victoria Executive
Nominations are now open for positions on the Fencing Victoria Executive. These positions will be voted on at the Fencing Victoria Annual General Meeting.
Nominations of candidates for election as Officers or Executive of Fencing Victoria Incorporated must be made in writing, signed by two voting members of Fencing Victoria Incorporated and by the nominee in evidence that they are willing and able to accept the duties and responsibilities of the office. All nominees must satisfy 51, 53.2 and 53.3 of the 'Rules of Fencing Victoria Incorporated'
All members wishing to nominate for the position of director MUST be currently affiliated with Fencing Victoria for 2020.
Nominations must be delivered to the Director of Communication (firstname.lastname@example.org), not less than 7 days before the date fixed for the holding of the Annual General Meeting, this being the 13th April 2020.
In addition, nominees are requested to provide a maximum 300 word statement summarising the skills and experience they can bring to the position.
Please send statements and a photograph to email@example.com by close of the nomination period.
There are 5 Directors positions that these nominations refer to.
2. Proxy Voting Forms
If you cannot attend the Fencing Victoria Annual General Meeting, you can appoint a proxy, IN WRITING, using the proxy voting form on the FV website.
These forms must be received by the Communications Director (firstname.lastname@example.org) or be received at the Fencing Victoria Office, PO Box 958, North Melbourne, Victoria, 3051, no later than 7.00pm on the 19th April 2020 - please note that on a Sunday the State Fencing Centre/Nth Melb. Recreation Centre closes at 6:00pm.
Proxy Voting Forms can be emailed to email@example.com.
Elections are covered by the Fencing Victoria Rules of Incorporation.
Under Rule 10.1 of the Rules, the following categories have previously been decided:
Individual Members (entitled to vote, as per Rule 15.2) are:
- Full Junior Affiliated Members
- Full Senior Affiliated Members
- Coach Affiliated Members
- Associate Members (now entitled to vote, due to vote made at 2018 AGM, allowing all members of Fencing Victoria to vote for the coming year - 2020.) -Club/School Affiliated Members
*Note that a nomination for election for candidate must be made by two individual members (i.e. Fully Affiliated Members, not Associate Members). Candidates themselves may be an associate or individual member.
Proxy votes must comply with The Fencing Victoria Rules of Incorporation - Section 35
All members wishing to vote either in person or by Proxy (including members holding Proxies on behalf of other members) MUST be Affiliated with Fencing Victoria for 2020.
All minors must have their Proxy votes signed by a parent/guardian. As a minor has no legal capacity, Junior members under the age of 18 may not exercise their voting rights, except through their legal guardian. Similarly, a proxy may only be provided by the legal guardian of a minor (i.e. the minor has no legal capacity to appoint a proxy). If a minor has completed a proxy form, this will only have effect if it has been also signed by their legal guardian.
Items on the Agenda so far
- Reports by President, SDO and Finance Director
- Election of Directors
- Vote to continue the voting rights of Club/School Affiliated Members
- Vote on keeping the number of Advisory Council Meeting per year at 3
- Vote on New Fees for 2021