Club Policies

Code of Conduct

PLAYERS CODE OF CONDUCT

  • Play by the rules – the rules of your Club and the laws of the game.
  • Attend training sessions and matches at times advised by the Club. If unable, fora valid reason to do so, players will inform the Club as soon, as is practical.
  • Act respectfully toward the officials and players of their own and opposing Clubs.
  • Respect and follow the directions of coaching staff, match and club officials.
  • Treat all players with respect, as you would want them to treat you.
  • Act respectfully towards match officials at all times. Abusive language isunacceptable.
  • Avoid individual or collective behaviour, which may reasonably be held byspectators to be offensive.
  • Avoid all acts likely to incite spectators to violence or disorder.
  • Make no detrimental statements in public (radio, television, print or electronicmedia) in respect to the performance of any match officials, players, or any policydecisions of the Club or the AFL Sydney.
  • Abide by the By-Laws, (Rules & Regulations) and the Competition Rules of theAFL Sydney.
  • Respect the facilities and equipment of their own and opposing Clubs.
  • Do not use remarks based on race, religion, gender or ability as many suchcomments are politically incorrect and it is your coach, team-mates, Club andfamily that are let down with such remarks.
  • Do not use information technology to make or post inappropriate commentsagainst players, clubs, club officials, match officials or the League which isdiscriminatory or offensive. Information technology includes, but is not limitedto, email, instant messaging, text messages, phone messages, digital images,website postings (including social media such as Facebook, Twitter and blogs).

PARENTS & SUPPORTERS CODE OF CONDUCT

  • Remember that you are there for the participants to enjoy the game.
  • Encourage participation, but don’t force it.
  • Teach that enjoyment is more important than winning.
  • Never ridicule mistakes or losses Supporters are there to support not downgrade.
  • Lead by example and respect all players, coaches, umpires, administrators andspectators. Physical or verbal abuse will not be tolerated.
  • Recognise all volunteers who give up their valuable time.
  • Never publicly criticise umpires, rather raise personal concerns with club officialsin private
  • Do not use remarks based on race, religion, gender or ability as many suchcomments are politically incorrect and it is your coach, team-mates, Club andfamily that are let down with such remarks.
  • Respect the facilities and equipment of their own and opposing Clubs.
  • Do not engage in physical and/or verbal intimidation, abuse or conduct towardany player, official, umpire or supporter. Such actions are totally unacceptable.
  • Condemn the use of violence in any form, whether it is by spectators, coaches,officials or players.
  • Abusive language is unacceptable.
  • Do not use information technology to make or post inappropriate commentsagainst players, clubs, club officials, match officials or the League which isdiscriminatory or offensive. Information technology includes, but is not limitedto, email, instant messaging, text messages, phone messages, digital images,website postings (including social media such as Facebook, Twitter and blogs).

COACHES CODE OF CONDUCT

  • Set a good example and display utmost honesty and integrity in all dealings.
  • Teach fair play and good sportsmanship
  • Never place the value of winning above that of instilling the highest possibleideals and character.
  • Be reasonable in demands, setting goals and expectations at an attainable level.
  • Maintain a current knowledge of the rules of the game.
  • Teach and interpret the laws of the game to the players.
  • Respect the rights, dignity and worth of all individuals within the context of myinvolvement in Australian Football, including refraining from any discriminatorypractices on the basis of race, religion, ethnic background, or specialability/disability.
  • Encourage and create opportunities to develop individual as well as team skill.
  • Ensure that all players understand the importance of regular attendance attraining and positive attitude at training and that team selection throughout theseason, including the finals, may be influenced by their training attendance andattitude.
  • Ensure that injured players are given prompt and competent medical attentionand that doctor’s orders are strictly adhered to.
  • Endeavour to keep informed regarding sound principles of coaching and skilldevelopment and of factors relating to the welfare of my players.
  • Display and teach appropriate sporting behaviour, ensuring that playersunderstand and practice fair play.
  • Display and foster respect for umpires, opponents, coaches, administrators, otherofficials, parents and spectators.
  • Abide by the By-Laws, (Rules & Regulations) and the Competition Rules of theAFL Sydney.
  • Do not engage in physical and/or verbal intimidation, abuse or conduct towardany player, official, umpire or supporter. Such actions are totally unacceptable.
  • Respect the facilities and equipment of their own and opposing Clubs
  • Make no detrimental statements in public (radio, television, print or electronicmedia) in respect to the performance of any match officials, players, or any policydecisions of the Club or to the AFL Sydney.
  • Do not use information technology to make or post inappropriate commentsagainst players, clubs, club officials, match officials or the League which isdiscriminatory or offensive. Information technology includes, but is not limitedto, email, instant messaging, text messages, phone messages, digital images,website postings (including social media such as Facebook, Twitter and blogs).

ADMINISTRATORS CODE OF CONDUCT

  • Involve others in planning, leadership, evaluation and decision making related toAustralian Football.
  • Create pathways for people to participate and develop through the sport not justas players but also as coaches, umpires and administrators.
  • Ensure equipment and facilities are safe and appropriate to the ability level of theparticipants.
  • Establish that qualified and competent coaches and officials capable ofdeveloping appropriate sports behaviour and specific skill technique provideadequate supervision.
  • Help coaches and officials highlight appropriate behaviour and skill developmentand help improve the standards of coaching and officiating.
  • Assist all participants in Australian Football to know and understand the rules.
  • Set a conduct example for others to follow.
  • Make it clear that abusing people in any way is unacceptable and will result indisciplinary action.
  • Respect the rights, dignity and worth of every person.
  • Make no detrimental statements in public (radio, television, print or electronicmedia) in respect to the performance of any match officials, players, or any policydecisions of the Club or the AFL Sydney.
  • Do not engage in physical and/or verbal intimidation, abuse or conduct towardany player, official, umpire or supporter. Such actions are totally unacceptable.
  • Always respect the use of facilities and equipment provided.
  • Ensure on and off the field behaviour is consistent with the principles of goodsportsmanship.
  • Ensure all parents, coaches, sponsors, administrators, officials, medical staff andplayers, understand their responsibilities regarding fair play in sport.
  • Abide by the By-Laws, (Rules & Regulations) and the Competition Rules of theAFL Sydney.
  • Do not use information technology to make or post inappropriate commentsagainst players, clubs, club officials, match officials or the League which isdiscriminatory or offensive. Information technology includes, but is not limitedto, email, instant messaging, text messages, phone messages, digital images,website postings (including social media such as Facebook, Twitter and blogs).

OFFICIALS CODE OF CONDUCT

  • Display fairness and uniformity in applying the rules.
  • Be honest in your assessment of situations.
  • Be consistent and courteous in calling all infractions.
  • Condemn deliberate fouls as being unsporting and promote fair play andappropriate sports behaviour.
  • The health and safety of the players must be the most important reason to beweighed in during the decision making process.
  • Use common sense to ensure the ‘spirit of the game’ for players is not lost bybeing too pedantic when applying the rules.
  • Be a positive role model in behaviour and personal appearance.
  • Ensure you remain up to date with any rule changes and/or interpretation of rulesas laid down by the AFL
  • Seek continual self-improvement through study, performance appraisal andregular updating of competencies.
  • Do not engage in physical and/or verbal intimidation, abuse or conduct towardany player, official, umpire or supporter. Such actions are totally unacceptable.
  • Do not use information technology to make or post inappropriate commentsagainst players, clubs, club officials, match officials or the League which isdiscriminatory or offensive. Information technology includes, but is not limitedto, email, instant messaging, text messages, phone messages, digital images,website postings (including social media such as Facebook, Twitter and blogs
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De-registration Policy - Player & Official

As of May 2011:

1. INTRODUCTION

1.1 Background

The Deregistration Policy has been developed to provide a risk managementframework and policy basis for community football administrators to recognise a duty ofcare with respect to players/officials who could pose an unacceptable risk to otherplayers/officials.

It is imperative that all Leagues and State Bodies adopt this policy to ensure that aconsistent approach is applied to the deregistration of players/officials.

1.2 Definitions

Club means an Australian football club entitled to field a team in a competitionconducted by a League.

Deregistration means the withdrawal of a Player’s permit to play or an Official’scapacity to officiate in any form of Australian football.

League means a league associated with a State Body via an affiliation agreement.

Reportable Offence means any reportable offence identified in the Laws of AustralianFootball, as amended from time to time.

Official includes but not limited to coaches, assistant coaches, officers, trainers,runners, employees or any person performing any duties (paid or unpaid) for or onbehalf of a Club, League or State Body.

Player means a player who participates in any Australian football match administeredby a League.

State Body means the governing State and Territory football bodies affiliated to theAFL as follows:

(a) AFL NSW/ACT
(b) AFL Queensland
(c) AFL Northern Territory
(d) AFL Tasmania
(e) AFL Victoria
(f) South Australian National Football League
(g) West Australian Football Commission

Suspension means a period during which a Player or Official is not allowed to play orofficiate in a game of Australian football.

1.3 Application

(a) The Deregistration Policy applies to all State Bodies and their affiliated Leaguesand Clubs.

(b) Headings and indexes are only included for ease of reference and do not affectinterpretation.

1.4 Variation

The AFL may from time to time, and in consultation with State Bodies wherenecessary, alter the procedures for Deregistration in its absolute discretion.

2. POLICY AIMS

The policy aims to:
(a) Deregister a Player who is found guilty of a Reportable Offence(s) where such offenceor offences cause the tribunal history of such Player to fall beyond an acceptable levelfor Australian football;


(b) Deregister an Official who is found guilty of a Reportable Offence(s) (at any level)where such offence or offences are deemed to fall beyond an acceptable level forAustralian football;


(c) Apply the Deregistration of a Player/Official to both roles so that a deregistered Playercannot officiate in any capacity and a deregistered Official cannot participate as aPlayer;


(d) Prevent a Player from transferring between Leagues with the view to creating a “cleanslate” with the new League. The tribunal history shall follow the Player to allow the newLeague to make an informed judgement regarding initial registration taking into accountpast and current tribunal sentences.

3. DEREGISTRATION PROCEDURES

3.1 General

(a) The full tribunal history of a Player is to be forwarded to the new League from theprevious League upon a Player being cleared from one League to another (as perthe National Player Transfer Regulations, as amended from time to time). It isnoted that all guilty verdicts determined by a League (tribunal, investigation,appeal or similar process) shall be forwarded to the new League for their recordstogether with the clearance / transfer details.

(b) The full tribunal history of a Player (including tribunal record at all previousleague/s) shall be considered when determining penalties for offences and alsopotential Deregistration.

(c) A League that suspects that an Official may have a tribunal history is to seekinformation from the Official’s previous League/s.

(d) Club imposed penalties will not be considered on the permanent record for aPlayer or Official.

(e) Information regarding suspended sentences will be transferred between Leaguesand Leagues would only consider such sentences relevant to possibleDeregistration if and when the Suspension from such suspended sentence isserved.

3.2 Deregistration Process

3.2.1 Notification

(a) Leagues

i) State Leagues must advise all Clubs of the details of the policy andmake the policy readily available to their Clubs, Players and Officials.

ii) Once a Player/Official has accumulated a Suspension history of ten(10) weeks or more, the League must advise the Player/Official andtheir Club in writing that the Player/Official faces the risk of automaticDeregistration should the Player/Official incur further Suspension(s)that results in him/her reaching or exceeding the sixteen (16) weektotal Suspension history.

iii) Notification of Deregistration shall be made in writing to thePlayer/Official and their Club.

iv) State Bodies shall be notified in writing of all decisions to deregister aPlayer/Official, by the Player’s/Official’s Club. A central database of allderegistered players/officials will be kept by all State Bodies.

v) Should a Player/Official’s tribunal history already have reached orexceed a combined total of sixteen (16) weeks Suspension at thetime of implementing this policy, the League is to formally advise thePlayer/Official and the Player’s/Official’s club that the Player/Officialfaces automatic Deregistration should the Player/Official incur anotherSuspension.

(b) Clubs

i) Clubs must advise all of their Players/Officials in relation to this policy.

ii) Clubs must at all times strive to ensure their Players and Officials donot get themselves into a position of potentially being deregistered. Anger management training is seen as a critical component of thisprevention for Clubs to arrange.

3.2.2 Criteria for Deregistration

(a) Players

i) Players shall be automatically deregistered and not allowed furtherregistration with the same or another League if the Player hasaccumulated a combined total of sixteen (16) weeks Suspension(or greater) in a football career (including AFL career, subject tosection 3.2.2(a)(iii) below).

ii) For the avoidance of doubt, only Suspension periods served by aPlayer after attaining the age of 16 years will count for the purposes ofthis Deregistration policy.

iii) Any Suspension period served by a Player during his AFL career shallcarry over, however such Suspension period shall be halved for thepurposes of this Deregistration policy. For example, if a Playerreceives a total of six (6) weeks Suspension whilst playing in the AFL,only three (3) weeks shall carry over for the purposes of thisDeregistration policy.

First Offence

iv) Should a Player receive sixteen (16) weeks or more Suspension as a“first offence” it shall be at the Leagues discretion as to whether or notthat Player will be deregistered, following his/her Suspension.

(b) Officials

Officials shall be deregistered and not allowed to officiate in any form in thesame or another League if they have accumulated a combined total ofsixteen (16) weeks Suspension (or greater) throughout their wholeAustralian football career.

(c) Players / Officials

A combined total of sixteen (16) weeks or greater as a Player and/or Officialshall result in automatic Deregistration.

3.3 Deregistered Players/Officials Seeking Re-registration

(a) A Player/Official shall not be eligible for re-registration unless the Player orOfficial gains an exemption to reregister from the relevant State Body. Suchexemption shall only be granted under exceptional circumstances (i.e. where therelevant State Body is satisfied that the Player/Official is genuinely rehabilitatedand unlikely to re-offend).

(b) A deregistered Player cannot officiate in or at any Australian football matchunless an exemption is given by the relevant State Body.

(c) A deregistered Official cannot participate as a Player or officiate in or at anyAustralian football match.

(d) A deregistered Player/Official who is successful in gaining an exemption toplay/officiate and subsequently re-offends will automatically be deregistered withno further right to apply for an exemption or to appeal.

3.4 Appeals

After a Player/Official has been deregistered in accordance with section 3.2 above, thatPlayer/Official may appeal to their State body in accordance with the rules set out insection 3.5 below.

3.5 Appeals to State Body

(a) A deregistered Player/Official can appeal a decision of their State Body inaccordance with their State Body’s rules, regulations, by-laws and/or guidelinesregulating tribunal and appeals procedures, as amended from time to time.

(b) It is the obligation of the Player/Official to present their case with all necessarywitnesses and relevant documents to the State Body and show cause why he/sheshould be reregistered.

(c) A Player/Official may only submit one (1) appeal in any one Australian footballseason.

(d) Such appeal shall be heard within a period determined by the State Body.

(e) Notwithstanding any provision within a State Body’s rules, regulations, by-lawsand/or guidelines, the State Body reserves the right, in its absolute discretion, toimpose any time limits relating to appeals as it deems appropriate.

(f) The decision of the State Body shall be final and binding on all parties

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AFL NSW/ACT Statement On Electronic Communication

Electronic Communication

AFL NSW/ACT recognizes the growing reliance on information technology and the internet for communication within the Australian football community.

Electronic communication such as email, instant messaging, text message, phone messages, digital images, social (including Facebook, Twitter, Flickr, YouTube,MySpace and blogs) are now all vital parts of the communications mix for community football leagues clubs and their constituents.

When used appropriately, these modes of communication offer effective and efficient ways to share information easily, often in fun and novel ways, which helps save time and effort for volunteers and administrators.

AFL NSW/ACT encourages the grass roots football community to optimize technology and use electronic forms of communication. AFL NSW/ACT itself usesmany of these modes for daily communication and marketing to all stakeholders.

Inappropriate Use of Electronic Communication

Due to a number of factors, electronic communication can sometimes lead to antisocial, inappropriate, and illegal behaviour and activity. When such negative behavior or activity occurs within the context of a football community, the outcome can be devastating to a football league, club or individuals.

Inappropriate use of electronic communication within the football environment includes, but is not limited to, making or posting inappropriate comments against players, clubs, club officials, match officials or leagues which is hurtful, discriminatory or offensive in nature.

AFL NSW/ACT is concerned about the increasing number of incidents relating to the inappropriate use of electronic communication.

The AFL NSW/ACT Regulations and By-Laws and Codes of Conduct (for Players, Coaches, Administrators, Officials, and Parents & Supporters), stipulate that inappropriate use of electronic communication will not be tolerated and can be subject to disciplinary action by a League or Independent Tribunal.

Guidelines

Leagues, clubs or individuals who feel that they have been the victims of inappropriate electronic communication may report the matter in writing to the irrespective League Official/Administrator, along with any evidence (such as printouts)of the offending material.

The league shall then investigate the matter and, upon investigation, has the power to either deal with the matter itself or refer the matter to an Independent Tribunal or Conduct Committee.

Matters which are perceived to be more serious may be reported to police.

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ALF NSW/ACT Vilification Policy

 

THE ………………FOOTBALL LEAGUE

 

VILIFICATION & DISCRIMINATION POLICY

 

(Name of League). . . . . . . . . . . . . . . . . . . . .  (League)is committed to fostering and maintaining a sporting environment which promotes understanding, accepts the unique differences of all persons affiliated with or interested in Australian Football, and recognises the need to prohibit certain discriminatory or vilifying conduct. To this end,................................. has regard to the overarching AFL Vilification Policy, as well as other applicable AFL NSW/ACT Policies including the AFL Member Protection Policy, in setting forth this document which establishes the means of redress for players and officials aggrieved by what they reasonably consider to be vilification or discrimination based on their individuality.

 

1          Application & Scope of Policy

 

1.1.           The League is bound by applicable provisions of State-based legislation as well as the:

a)               Racial Discrimination Act 1975 (Cth);

b)               Sex Discrimination Act 1984 (Cth);

c)               Human Rights & Equal Opportunity Commission Act 1986 (Cth); and

d)               Disability Discrimination Act 1992 (Cth) (Legislation).

1.2.           This Policy is consistent with the Australian Football League's Vilification Policy and is not in substitution of the Legislation.

1.3            The League will ensure that this Policy is communicated to Participants of the League. It will, also use its best endeavours to ensure that Participants of the League receive vilification and discrimination training as well as promote a safe and inclusive match day environment.

1.4            Nothing in this Policy prevents a person lodging a Complaint in relation to vilification or discrimination under the Legislation. In the event a Complaint is made under this Policy the League shall ensure that the parties are informed of their rights and that best endeavours are made to maintain the confidentiality of the Complaints Process unless a properly constituted Tribunal directs otherwise.

1.5            This Policy applies to all Clubs that are affiliated with the League.


 

2          Definitions

In this Policy-

 

“Complaint” means an allegation, contention or assertion made by a Participant or Participants in relation to the conduct of another Participant or Participants which the first Participant or Participants claim is Prohibited Conduct. Complaints will be either an Intra-Club Complaint or an Inter-Club Complaint.

 

"Complaints Process" means the procedure outlined in sections 3 to 10 of this Policy.

 

“Conciliation” means a method of alternative dispute resolution to which a third party (the “conciliator”) attempts to facilitate an agreed resolution of the dispute through active input and advice to Participants about the best way to resolve the Complaint.

 

"Club" means any football Club that is an affiliate of the League.

 

“Club Complaints Officer” means a person appointed by the Club to oversee this Vilification & Discrimination Policy, the education of Participants, and to liaise with all persons relevant to the Complaints Process to the extent that it involves a Complaint made in respect of a Participant of the Club, and to act in accordance with section 5.2 and 5.3.

 

“Club Official” includes committee members, coaches, coaching staff, trainers, runners, persons involved in the every-day administration of the Club and any person who may reasonably be perceived to hold an official Club position.

 

“Engage in Conduct” is defined with reference to the ordinary meaning ascribed to the phrase but also expressly includes use of the internet, Social Media or email to publish or transmit statements or other material.

 

“League Complaints Officer/s” means either the League CEO, League President, League General Manager or such other person as thought fit and proper to hold the position, having regard to the obligations as set out in section 5 and in the Complaints Process.

 

“Informal Resolution” means an informal arrangement, understanding or agreement that, in the reasonable opinion of the League Complaints Officer/s or the Club Complaints Officer, has been reached in relation to either an Inter-Club Complaint or an Intra-Club Complaint between the Participant or Participants alleged to have engaged in the Prohibited Conduct and the Participant or Participants alleged to have been the subject of the Prohibited Conduct. Such informal arrangements or agreements may involve an oral apology or a retraction.

 

“Inter-Club Complaint” means a Complaint by a Participant or Participants from one Club involving an allegation of Prohibited Conduct directed at a Participant or Participants from a second Club.

 

“Intra-Club Complaint” means a Complaint by a Participant or Participants from one Club involving an allegation of Prohibited Conduct directed at a Participant or Participants from within the same Club.

 

“Investigation Officer” means an independent person selected by the League in accordance with section 8 of this Policy to investigate a complaint and to provide a recommendation to the League Complaints Officer/s.

 

"League" means the ………………….. (Name of League).

 

“Participate” means to engage in any activity or behaviour which is either directly or indirectly related or reasonably incidental to Australian Football as that term is understood under the Laws of Australian Football.

 

"Participant" includes a player, spectator, umpire, employee, volunteer to and agent of a Football Club that Participates in the League.

 

“Prohibited Conduct” means the conduct outlined in section 3 of this Policy.

 

“Social Media” has the meaning ascribed to it by AFL NSW/ACT, or otherwise refers to what may reasonably be perceived to involve communication involving novel digital formats and platforms including, but not limited to, Facebook, Twitter, MySpace, instant-messenger and derivations of email.

.

3          Prohibited Conduct

 

3.1       Vilification & Discrimination

No League Participant or Club Official shall engage in conduct which may reasonably be considered to incite hatred towards, contempt for, ridicule of or discrimination against a person or group of persons on the ground of their:

  • race;
  • religion;
  • gender;
  • colour;
  • sexual preference, orientation or identity; or
  • special ability or disability.

 

4          Appointment of League Complaints Officer/s & Club Complaints Officer

 

4.1         The League shall appoint a League Complaints Officer/s to ensure that any breach of this Policy is responded to in an equitable and prompt manner in accordance with this Policy.

4.2         The League shall ensure that all Clubs have a Club Complaints Officer to whom all vilification and discrimination Complaints are directed.

4.3         The League Complaints Officer/s is responsible for liaising between Club Complaints Officers, in the case of an Inter-Club Complaint, or with a single Club Complaints Officer, in the case of an Intra-Club Complaint, in an attempt to achieve Informal Resolution of the Complaint.

 

4.4         The Club Complaints Officer and the League Complaints Officer/s shall liaise directly over incidents which in the reasonable opinion of the Club Complaints Officer or League Complaints Officer/s are contrary to Section 3.

 

5          Preliminary Resolution Process

 

5.1         In the event that it is alleged that a person subject to section 3.1 has engaged in Prohibited Conduct, a Participant may by 5.00pm on the first working day following the day on which the Prohibited Conduct is alleged to have occurred, lodge a Complaint with the Club Complaints Officer.

 

5.2         In the case of an Inter-Club Complaint, the Club Complaints Officer where the Complaint was made shall by 5.00pm on the next working day following the day on which the Complaint was lodged with the Club, lodge the Complaint with the League's Complaints Officer. The Club Complaints Officer shall take no further action once the Complaint has been lodged with the League unless otherwise instructed by the League's Complaint's Officer. In the case of an Inter-Club Complaint, the League Complaints Officer/s shall take reasonable steps within the next three (3) days following the day on which the Complaint was lodged with the League Complaint Officer/s to achieve an Informal Resolution if, in the reasonable opinion of the League Complaints Officer/s, the Complaint is capable of an Informal Resolution.

5.3         In the case of an Intra-Club Complaint, the Club Complaints Officer shall take reasonable steps within the next three (3) days following the day on which the Complaint was lodged with the Club to achieve an Informal Resolution if, in the reasonable opinion of the Club Complaints Officer, the Complaint is capable of an Informal Resolution. If an Informal Resolution is not achieved or it is reasonably believed that the Complaint is incapable of an Informal Resolution, the Club Complaints Officer shall as soon as is reasonably practicable lodge the Complaint with the League's Complaints Officer. The Club Complaints Officer shall take no further action once the Complaint has been lodged with the League unless otherwise instructed by the League's Complaint's Officer.

5.4         In circumstances where in the reasonable opinion of the League Complaints Officer/s a Complaint cannot be resolved by way of Informal Resolution, the League Complaints Officer/s shall proceed to Conciliation in accordance with section 7 below.

 

6          Confidentiality and Records

 

6.1         Confidentiality must be maintained throughout the Complaints Process. All parties to a Complaint, the League’s Complaints Officer, the Club Complaints Officer, any witnesses and the conciliator must all agree to the maintenance of confidentiality. No person involved in the Complaints Process shall publicly comment on any aspect of the Complaints Process without the prior written agreement of all parties.

 

6.2         The League shall ensure that any documents relating to a Complaint shall remain confidential and be retained for 7 years from the date that the Complaint is made.

 

7          Conciliation Process

 

7.1       The League Complaints Officer/s shall make every effort to ensure that:

 

7.1(a)(i)   confidentiality is maintained at all times during the Complaints Process and that the outcome of the Complaints Process remains confidential;

7.1(a)(ii)  any breach of confidentiality is referred to the League Tribunal no later than 5pm on the next working day following the day that the breach is discovered, with the Tribunal to be convened within 7 days from the day on which the referral is made;

              7.1(b)  the person alleged to have contravened the Policy is informed of the Complaint, the Complaint Process and provide that person with an opportunity to respond to the Complaint;

7.1(c)  the President or CEO of the League or his or her Nominee is informed that a Complaint has been received by the League Complaints Officer/s;

7.1(d)  statements are obtained from any witnesses identified by the parties to the Complaint;

7.1(e)            where available, obtain any other relevant evidence;

7.1(f)     any witness statements or any other evidence obtained in the course of conciliating a Complaint is made available to both parties, with an opportunity to comment, as part of the Conciliation process;

7.1(g)    a conciliator is appointed to conciliate the Complaint; and

7.1(h)    all steps necessary for the Complaint to be conciliated are taken within 10 working days from the day on which the Prohibited Conduct is alleged to have occurred.

7.2         Participants subject to Conciliation who are under 18 years of age must be accompanied at the Conciliation by a Club Official over 18 years of age.

8          Investigation

8.1         In circumstances where a Complaint is not resolved in accordance with section 7 above, the League Complaints Officer/s may refer the matter to an Investigation Officer to investigate aspects of the allegation or circumstances surrounding the Complaint which, in the reasonable opinion of the League Complaints Officer/s, require further investigation to resolve the Complaint.

8.2         The Investigation Officer shall report to the League Complaints Officer/s on any information or evidence obtained in accordance with 8.1. Any information or evidence obtained by the Investigation Officer and provided to the League Complaints Officer/s shall be provided to all parties to the Complaint as part of the Complaint Process.

9            Tribunal Referrals, Process & Appeal

9.1         Following an investigation under section 8, if any, or following a failed Conciliation under section 7, the League Complaints Officer/s may refer the Complaint to a League Tribunal for determination. The League Complaints Officer/s shall take all steps necessary to make a decision about the referral of the Complaint to the League Tribunal as soon as is reasonably practicable.

9.2         The League Tribunal will be constituted in accordance with the rules and regulations of the League and the League shall determine who is responsible for prosecuting the Complaint at the Tribunal.

9.3         Where the referral to the League Tribunal is made pursuant to this section 9.1 of this Policy, the Tribunal will hear the Complaint within 5 working days of the Complaint referral being made.

9.4         The League Tribunal has the power to order any reasonable penalties or directions for breaches of this Policy as are allowable under the rules and regulations of the League in force at the time of the hearing.

9.5         Where a party to a Complaint is unsatisfied with the decision made by the League Tribunal, they may ask the Club’s Officer to request that the League establish a panel to hear an appeal from the decision in accordance with the League’s appeal regulations.

10        Club Liability

10.1       If found to have contravened this Policy a Club may be vicariously liable for Prohibited Conduct engaged in by a Participant connected to the Club if the Club is unable to establish that it took reasonable precautions to prevent the Participant from engaging in that Prohibited Conduct.

11        Monitoring and Review of the Policy

11.1       The Policy will be monitored on an ongoing basis by the League's Committee.

12        Policy Commencement

12.1       This Policy will take effect as of 9 November 2012.

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