THE GREAT SOUTHERN AMATEUR BASKETBALL ASSOCIATION INC.
ADOPTED & REVISED: APRIL 2006, JUNE 2008
CURRENT: NOVEMBER 2011
The organisation shall be called the GREAT SOUTHERN AMATEUR BASKETBALL ASSOCIATION INC., herein after referred as the Association.
2. OBJECTS AND PURPOSE:
To promote and advance the game of basketball within the Great Southern area.
a) To develop and administrate the game of basketball in the Great Southern area.
b) To manage Junior and Senior competitions as may be decided upon.
c) To manage settlement of all disputes within the Association.
d) Co-ordinate Coaches, Managers, Players, Umpires and others as nominated persons for Representative sides to compete in SA Country Senior & Junior Championships, and other tournaments as may be decided upon from time to time.
e) To dealwith matters that the Association may deem to be in the best interest of the game of Basketball within the Great Southern area.
f) Although under the jurisdiction of the SA Country Basketball Council, the Association may, from time to time, make such regulations for the conduct of its own proceedings, for the control of its funds and property and the proper carrying out of its objects as the Association may see fit.
g)To appoint and employ and or dismiss any person as deemed necessary for the carrying out of this constitution.
a) All officers of the Association.
b) All Bona Fide members of Affiliated Clubs.
c) All elected or Appointed members of committees of the Association.
e) Association Umpires.
5. MANAGEMENT COMMITTEE:
a) The Management Committee of the Association shall be the President, Vice - President, Secetary, Treasurer, Umpire's Co -ordinator and any other officers to a maximum of six, that the Management Committee sees fit to add to such Committee.
b) The President may be affiliated with any of the Affiliated Clubs. The remainder of the Management Commitee of the Association shall be made up of at least one member from each of the Affiliated Clubs and no more than 3 members from each of the Affiliated Clubs.
c) The Management Committee may appoint a Business Administrator as required The Business Administrator duties may include any of the duties of the Secretary and the Treasurer. The Business Administrator duties must be submitted in a form of a contract, which must be approved by The Management Committee and signed by the President and Business Administrator upon agreement.
d) All officers shall be elected anually at the Annual General Meeting of the Association of the Associationand shall hold office until the next Annual General Meeting of the Association.
a) Membership of the Association Management Committee or any office bearer of the Association shall be declared vacant should the member or office bearer be in default by absenting themselves without reasonable excuse from two consecutive meetings of the Association Management Committee.
Vacancies which occur as a consequence of Death, Resignation or Default, shall be as follows:
1. In the case of an Office Bearer - by an election for the position conducted amongst the Association members. If the casual vacancy occurs within three months of the date which would have required an election for the position concerned, the person elected shall be deemed to have been elected for the coming full term of office.
2. In the case of a Club Representative, the Management Committee shall call for a new Representative from the Club concerned, this Representative shall hold office until the following Annual General Meeting.
7. LIFE MEMBERSHIP:
a) Life Membership of the Great Southern Amateur Basketball Association, may be nominated to the Association, at the Annual General Meeting, provided such nomination shall be given to the Secretary at least fourteen (14) days prior to such meeting.
b) Life Members must be elected by a two-thirds majority of members present personally or by proxy entitled to vote.
c) The number of Life Members appointed shall not exceed two in any one year.
d) Criteria. Ten years service to the G.S.A.B.A. Committee.
Ten Years as an Asociation Coach
Ten years service as a GSABA Referee.
Ten years service on a Sub-Committee.
Ten years as a Development Officer.
Ten years service of outstanding service as a GSABA Volunteer.
At Management Committees discretion, service to GSABA can be rewarded with life membership before ten years service reached.
e) Life Membership of the SA Country Basketball Council, may be recommended of any person or persons, by the Association as per the SA Country Basketball Council Constitution.
7.1 PLAYING LIFE MEMBERSHIP:
a) Criteria: Fifteen Years Service as GSABA Affiliated Club player at A grade or at the highest GSABA grade possible at the time.
A patron may be elected at an annual General Meeting.
9. PUBLIC OFFICER:
The Secretary will be the Public Officer for the Association.
10. SA COUNTRY BASKETBALL AFFILIATION
a) The Association shall, in each year, make application for affiliation, and pay such fees as required to the SA Country Basketball Council.
b) All correspondence to the SA Country Basketball Council shall be fowarded through the Secretary of the Great Southern Amateur Basketball Association, and the decision of the SA Country Basketball Council, in any dispute before it, shall be considered final.
11. AFFILIATION OF CLUBS:
a) Any Basketball Club in the Great Southern area may apply for affiliation, but the Management Committee of the Association shall have the power to refuse any such application at their discretion.
b) Every Club, the affiliation of which is approved, shall be bound by the Consitution of the Association.
These shall be conducted as follows:
a) The Association Management Committee shall meet monthly or as directed by the President or the Secretary, to consider matters which may arise under section 3 of this Constitution.
b) The Management Committee shall meet two delegates from each club once a season or as deemed necessary to consider Club concerns, applying for affiliation, recommendations of sub-committees and to ensure the correct handling of all association funds.
c) Annual General Meeting - the Association shall conduct an Annual General Meeting each year in the month of August or september.
1. To receive reports and balance sheets for the last financial year.
11. The financial year shall run as a fiscal year and runs from 1st July to 30th June.
111. To elect the officers - President, Vice-President, Secretary, Treasure, Umpire's Co-ordinator and any other officers to a maximum of six.
1V. To appoint an Auditor.
V. To appoint a Patron if so desired.
The Association Secretary shall notify, in writing, each Club of the date, time and venue for the Annual General Meeting. An advert shall also be placed in the local newspaper two weeks prior to that date.
d) Special General Meetings - A Special General Meeting may be convened at any time, providing 21 days notice to the Clubs and all other members is given.
e) No business shall be transacted at any Special Meeting except the business stated in the form of notice convening the meeting.
f) Voting at any special General Meeting shall be in accordance with the provisions of this Constitution relating to Annual General Meetings.
A quorum for all meetings of the association, including sub-committees, shall be half of those entitled to vote.
14. APPOINTMENT OF SUB-COMMITTEES & OFFICIALS:
a) At its first meeting after the Annual General Meeting, the Management Committee shall appoint such sub-committees as prescribed by the Rules of the Association.
b) The Management Committee has the power to appoint at such times as may be necessary or desirable, such other sub-committees as may be required, and may confer upon such sub-committees such authority as from time to time be deemed necessary.
c) Umpire's sub-committee. APPENDIX C.
a) The President shall preside over all Management Committee and General Meetings of the Association. In the absence of the President, the Vice-President, or in their absence, one of the members shall be elected Chairperson.
b) The Convener shall preside over all meetings of the sub-committee which that person is appointed to convene, and in the absence of that person, one of the members of such sub-committee shall preside.
c) Except at the Annual General Meeting, if a Deputy Chairperson is elected to take the Chair to open the meeting they shall retain the Chair until the end of the meeting, whether or not the person normally acting as Chairperson arrives at the meeting.
d) At the Annual General Meeting a Returning Officer, who is not a candidate for any office will be appointed to take the Chair until the election of officers is completed.
16. ASSOCIATION VOTING:
ANNUAL GENERAL MEETING:
a) The Secretary shall record the representation at Annual General Meetings and Special General Meetings and the voting powers of those present.
b) The Chairperson at an Annual General Meeting or Special General Meeting shall have a casting vote only, but may refrain from exercising the right, in which case the proposal is rejected.
c) Each Club shall be entitled ONE vote if nominating in the current summer season.
a) The Secretary shall record those present at all meetings.
b) The Chairperson at all meetings shall have a casting vote only, but may refrain from exercising this right, in which case the propoasal is rejected, but may be brought forward again at a subsequent meeting.
c) Each Management Committee member shall be entitled to vote. (The Chairperson can only have casting vote).
d) A motion must be carried by a majority of those entitled to vote and voting abstainers' will not be recorded.
MANAGEMENT COMMITTEE AND CLUB DELEGATE VOTING:
a)The Secretary shall record those present at all meetings, the Club they represent and the voting powers of those present.
b) The representative of each Club shall be entitled to a vote.
c) Each Management Committee member shall be entitled to vote. (The Chairperson can only have casting vote).
d) A motion must be carried by a majority of those entitled to vote and voting abstainers' will not be counted.
17. METHOD OF VOTING:
At all meetings, voting shall be carried out by show of hands, unless a ballot is requested by a minimum of three clubs.
18. EMPLOYED PERSONNEL:
The Association may employ or dismiss, on a contract basis, such personnel as deemed by the Association to be necessary to effectively conduct the business of the association.
All notices shall be deemed duly delivered or served if sent by pre paid post to the intended recipient at their last known address or place of abode or business, as documented in the records of the Association.
20. UNFORSEEN MATTERS:
Should any matter arise, for which provision has not been made in the Constitution,the Association shall have the power to take such actions as is necessaryto protect the interest of Affiliated Clubs.
21. ALTERATIONS OF THE CONSTITUTION:
a) This Constitution shall not be added too, repealed or rescinded except at a Special General Meeting convened for that purpose. No motion for an alteration or addition to this Constitution shall be submitted to a vote of the Association unless notice thereof, together with the proposed alteration or addition, in writing, signed by the proposer and seconder, shall have been received by the Secretary of the Association at least twenty one days before the date of the Special General Meeting. The alteration or amendment shall be carried by at least a two-thirds majority of those present at the meeting entitled to vote.
b) such alteration shall be registered with the Commission, as required by the act.
22. RULES - APPENDIX A:
The Rules of the Association shall be made for the purpose of enlarging upon, extending and developing the provisions of the Constitution and the interpretations thereof, and shall be attached to the Constitution as Appendix thereto. The Rules may be repealed, altered or added to by the same procedure as is required for alteration of the Constitution, OR may be amended by the Management Committee, subject to the following conditions.
a) That two thirds of the voting members of the Management Committee are present in person.
b) That at least ten days written notice is given to each member of the intention of discussing the Rules has been given to each member of the Management Committee.
c) One copy of every Rule so made, amended or repealed shall be sent within fourteen days to each Club Secretary and to each sub-Committee Secretary.
23. DISCIPLINARY TRIBUNAL - APPENDIX E:
All Disciplinary Tribunals will be run according to the S.A. Country Basketball Disciplinary Tribunals By-Laws dated 1st March 1994.
24. BY-LAWS - APPENDIX B:
The Management Committee shall have the power to make, alter or repeal at any time, all such By-Laws as it may be deemed necessary or convenient or expedient in relation to the proper conduct of the business and affairs of the Association, and the attainment of its objects, within the following guide-lines.
a) The By-Laws so made, and for the time being in force shall be binding on all members, representatives and Officials of the Association until the conclusion of the following season.
b) The Management Committee shall, as soon as practicable before the commencement of the following season, ratify or amend the existing By-Laws.
All By-Laws shall be clearly distinguished from the Rules and recorded and referred to as By-Laws in the minutes of the meeting at which they are made, altered or repealed, and the motion shall include the date on which the By-Law is to come into effect,
25. ADMINISTRATION OF ASSOCIATION TEAMS - APENDIX D:
Administration Association teams as set out in the guide-lines.
For the purposes of controlling the operations of the association, the Constitution shall be equally binding on all members.
27. THE SEAL:
a) The Association shall have a common seal upon which its corporate name shall appear in legible characters.
b) The seal shall not be used without the expressed authorisation of the Committee, and every use of the seal shall be recorded in the minute book of the Association. The Chairperson and the Secretary shall witness the affixing of the seal.
c) The seal shall be kept in the custody of the Secretary or any other such person the Committee may from time to time decide.
28. WINDING UP:
The association may be wound up in the manner provided for in the Corporations Act.
a) If after the winding up of the Association there remains "surplus assets" as defined in the Act, such surplus assets shall be appropriated in accordance to this rule by a special resolution at a General Meeting or in default by a special resolution of the Committee at the time to be given to some society or other body.