Usage / Bookings

The State Fencing Centre is a resource for all fencers and coaches.

Fencing Victoria runs programs, squads, competitions, and camps on various days of the week at the State Fencing Centre, between the hours of 8am and 9pm (every day).

The Centre has eight permanent strips, which are available to hire.  Space between each strip is available to coaches who have hired adjacent strips.  Prioritisation over usage is as follows:

  1. Fencing Victoria run or supported competitions
  2. State or National squads
  3. School groups co-ordinated as part of State development initiatives
  4. Coaches who hire strip times in blocks
  5. Ad hoc fencer or coach hire

It is a requirement that all fencers who use the Centre be registered or affiliated with Fencing Victoria.  Coaches and squad attendees must hold Full Junior, Senior or Coaching Affiliation with Fencing Victoria.  By implication, this means that all Centre users (fencers, coaches, squad attendees, etc.) must be fully paid-up members of a Club affiliated with Fencing Victoria.

There will be an exemption from the Fencing Victoria affiliation requirements for Centre usage in the following circumstances:

  • School groups co-ordinated as part of State development initiatives
  • Visiting fencers who are appropriately affiliated in their home State / Country
  • Recognised State, National, or Regional Pentathlon competitions
  • Any other individual who requests exemption in advance of usage, and this is authorised 

Please note that bookings of more than two strips will need to be confirmed by Fencing Victoria, and that bookings of more than 20 strip hours in a single day are by arrangement only.  The ratio of non-squad fencers must not exceed 6 fencers per two strips.

The process for booking strips is as follows:

  1. Access the Online Bookings System Link.
  2. Check to see whether the time(s) you wish are available.
  3. If the time(s) are available, you will need to sign in to the booking system.  Please note that this is different to your Fencing Victoria system login.
  4. If you have never used the strip booking system before, you will need to 'Create a new user account'.
  5. After you have logged in, in the top right hand corner of the screen, you will see that you have a number of hours of credit.
  6. If you click on the specific slot in the calendar, you can enter a New Booking.  Quantity is how many strips you would like, and if you click on the Repeat bubble, you can book a number of weeks ahead.
  7. If you have no credit (or no credit left), you will be given the option to 'buy credit'.  Hours can be purchased using Paypal, and Paypal will allow also you to use a Visa or Mastercard credit card.  In the Paypal screen, you can identify how many hours you wish to purchase (make sure you click the Update button).
  8. The manipulation of bookings is fairly intuitive, but you can click on Help for more instructions.  As you book strip time, the system will deduct hours booked from your credit hours; if you remove a booking, credit hours will be returned to you.  If there are no strips available at the Centre for time slot that you would like, you will be given the option to be wait-listed, and the system will email you when (if) the slot then becomes available.
Bookings may be made up to three months in advance; however they can be cancelled by FV with four weeks notice.  The FV Executive may elect to change bookings to accommodate higher priority resource requirements, or to allow equitable usage among Centre users.
 
Note that if you use the centre without pre-booking, Fencing Victoria reserves the right to adjust your account balance down by an extra two hours for each non-booked hour.
 
Please contact sfc_manager@fencingvictoria.org for further information
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