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Largs Bay Sailing Club
Memorial Plaques in 12ft Cadet Dinghy "Flight"
Policy Document: LB 12/001
Issued: September 2012
Guidelines for a Memorial Plaque in the 12ft Cadet Dinghy, Flight” at the Largs Bay Sailing Club
This guideline describes the criteria for a deceased member to qualify for a memorial plaque, which will be affixed to a thwart in the 12ft Cadet Dinghy “Flight” at the Largs Bay Sailing Club.
Intention of the Memorial Plaque
The memorial plaques in the 12ft Cadet Dinghy, Flight”will provide a means by which past long serving members, officials and volunteers may be remembered and acknowledged for their contribution to the LBSC.
Description of the memorial plaques
o The memorial plaque will be made of gold coloured metal, 80mm wide x 50mm high.
o The past member’s family/friends will provide the wording for an inscription of up to 50 letters/numbers.
o Largs Bay SC will supply the plaque and have it professionally inscribed and affixed to a thwart in the 12ft Cadet Dinghy “Flight, which is located in the function room at the LBSC.
Sample of a plaque:
Submitting a request for a memorial plaque
1. A request for a past member to receive a memorial plaque shall be made on the prescribed application form.
2. The application should be accompanied by a statement showing the club history of the nominee and details of any valuable service rendered to the Club, during their membership.
3. The application should be accompanied by a page showing the wording required on the plaque
4. Only past members, who meet the criteria set out in these guidelines, will be approved.
5. The person making the request shall be an immediate member of the family of the past member being nominated or a request may be made by a past or present club member.
6. A supporter, who shall be a current financial voting member of the Largs Bay Sailing Club shall endorse the application. This member should have a reliable knowledge of the club history of nominated person.
7. Approval of a nomination for a memorial plaque shall be the responsibility of the management committee.
8. A fee of $50.00 should be forwarded with the application form to cover the cost of the plaque, engraving of the inscription and administration.
9. The club secretary will note the date of receipt on the form and table the nomination at the next meeting of the management committee.
10. The management committee may seek further information about the nominated person from the person’s family and the supporter or from other club members.
11. When a person is approved by the management committee, the family will be advised.
12. An endorsement of a request for a memorial plaque shall not be considered to be recognition of eligibility for Life Membership as provided in the LBSC Constitution Part 3.1.1.
Criteria for eligibility to be considered for a memorial plaque
Past members will be eligible to be nominated for a memorial plaque if they have given significant voluntary service to the LBSC in the areas of administration, asset management and maintenance, coaching or officiating.
The person nominated must meet the criteria set out below:
1. The person shall have been a member of the Largs Bay Sailing Club for at least 10 years.
2. The person shall have served at least two years as a member of the management committee or as a member of a sub-committee or as a club coach at the Largs Bay Sailing Club.
3. The person shall have given service of significant value or recognition, which advanced the objectives or status of the club at state or national level or at a higher level.
4. Significant service is defined to mean service above performing the ordinary duties expected of a club member assisting in a volunteer capacity in the day-to-day running of the club.
5. The following roles may be considered towards service to qualify a person for life membership.
5.1 Performance and service given by a member in an official or unofficial role in the club, which is considered to have been above the normal standard and or duration expected of a volunteer.
5.2 Performance of a principal or significant role, which has enabled the club to conduct a major event, to complete a special project or to achieve a significant objective.
5.3 Exemplary performance or long-term execution of a role as the nominated club representative on a state, national or other high level management committee, which advances the sport of yachting.
6. The person shall have sailed at the LBSC and have achieved significant results in regattas at state or national level or at a higher level, which have brought recognition and honour to the club.
Consideration of requests for a memorial plaque
1. The management committee shall at each meeting, consider any requests received for a past member to receive a memorial plaque against the criteria in this document.
2. The management committee may accept or reject a request.
3. The management committee shall within 2 weeks of the meeting notify the family of the person nominated in writing that the request has been accepted or declined.
Affixing of a memorial plaque in the boat
1. When the request has been accepted the committee will arrange for production of the plaque.
2. The management committee will supply the plaque and have it professionally inscribed and arrange for the plaque to be affixed to a thwart in the boat.
3. The management committee will advise the family member when the plaque has been affixed in the boat.
4. If the family wishes to conduct an unveiling ceremony they may make personal arrangements to do so.
5. The management committee may arrange for the plaque to be covered with a ribbon or club pennant, which the family may remove during the ceremony.
6. If the family wishes, a member of the management committee may be appointed to attend the unveiling.
Management CommitteeApproved: September 2012